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Salary

$95,225.26 - $114,653.50 Annually

Location 

Madison, WI

Job Type

PERMANENT FULL TIME

Job Number

2023-00438

Department

Metro Transit

Opening Date

10/02/2023

Closing Date

10/16/2023 11:59 PM Central

Comp. Group/Range

44/15

The Opportunity 

The City of Madison Metro Transit is seeking a qualified Finance Manager to manage the financial and fiscal operations of Metro Transit. The position is responsible for preparing the capital and operating budgets; developing fiscal controls and systems; overseeing payroll and purchasing; including supervising use of the City's finance-specific software; coordinating the integration of grant funding into financial systems; and preparing related analysis and recommendations.  

As a member of the Senior Management Team at Metro, members are expected to:

• Support and promote collaborative efforts to achieve mission requirements.
• Infuse racial equity goals, principles, and tools, into all aspects of Metro Transit operations.
• Promote teamwork.
• Communicate openly and candidly.
• Participate fully in discussions.
• Employ techniques for problem solving and decision making.

Employees may be eligible for loan forgiveness through the Public Service Loan Forgiveness Program. 
 
The City of Madison is an equal opportunity employer functioning under an affirmative action plan. We value diversity, equity, inclusion, and belonging. Black, Indigenous, people of color, women, trans, nonbinary, and individuals with disabilities are encouraged to apply!

Examples of Duties and Responsibilities

Develop and administer Metro Transit's accounting operations, including systems and procedures, financial reporting and budgeting, and capital asset accounting:

• Recommend policy changes and implement revisions to established accounting procedures.
• Process and interpret data in reports and financial statements.
• Conduct or coordinate internal audits of records and systems used for internal control.
• Prepare monthly financial reports for management, other government agencies and City oversight committees.      
• Reconcile general ledger balances and activity to ensure accuracy.
• Compare actual results to budget and prior year and analyze discrepancies.
• Review accounting systems and identify, develop and lead execution of improvements.
• Administer or oversee administration of local and capital grant funding, regulations and reporting for large contracts and projects in collaboration with Capital Project Manager.
• Prepare for the year-end audit, prepare the annual financial statements and financial portions of National Transit Database (NTD) report and assist the independent auditors in their review.
• Administer partner contracts and coordinate with partner entities, follow and monitor related regulations.
• Act as liaison between Metro and other government agencies for fiscal, budget and related operations. 
• Attend periodic City oversight meetings, such as the Finance Committee and the Transit and Parking Commission, and provide analysis and answer questions related to Metro activities.

Research and develop information for the preparation of capital and operating budgets: 

• Prepare financial forecasts to plan for future year expenditures. 
• Work to monitor and integrate grant funds into financial operations and systems.
• Review and summarize budget requests and assist management in developing budget item justifications and related information. Coordinate budgetary process with the City Finance Department.
• Administer the annual capital and operating budget process.
• Prepare reports to submit to management to analyze budget requests.
• Coordinate with management to modify or create policies around agency expenditures and purchasing.
• Analyze and report on available grant funding to identify potential impacts on current and future budgets.

Supervise and assign work to professional, administrative and technical staff:

• Hire in accordance with equitable hiring goals and recommendations and using the equitable hiring tool. 
• Evaluate and train staff and deal with disciplinary and employee grievance issues, as necessary.
• Meet regularly with all Finance staff to review workloads, processes, etc.
• Assist the managers of the payroll, procurement and grants management functions and help to identify issues and analyze performance.
• Supervise the accounts receivable and billing, accounts payable, pass sales and cash processing functions.
• Provide leadership, mentoring and training to all Finance staff.
• Prepare specialty analyses and incidental financial reporting.
• Other related duties as assigned.

Minimum Qualifications

• Bachelor's degree in Accounting, Business Administration, Finance, Public Administration or a related field, AND two (2) years in a financial project management capacity with leadership and supervision duties.

-OR-

• Associate's degree in Business, Finance, Accounting or related field AND four (4) years of progressively responsible experience in professional accounting and financial related activities, which includes two (2) years in a financial project management capacity with leadership and supervision duties.

-OR-

• Six (6) years of progressively responsible experience in professional accounting and financial related activities which includes two (2) years in a financial project management capacity with leadership and supervision duties.

If an applicant does not possess the experience listed above, HR will review the application materials to determine if the applicant possesses the following equivalent experience: 

Six (6) years experience in applying the following:

• The principles of business management and public administration including operational analysis, and purchasing methods and procedures.
• Governmental budget, financial auditing and accounting theories, principles and practices.
• Information system technology and its application to financial and operational management information systems.
• Federal program accounting procedures and regulations.
• The full range of supervisory principles and practices, labor relations and personnel management.

The City of Madison strives to provide exceptional customer service to all its residents and visitors. Therefore, successful candidates will have demonstrated ability to work effectively with multicultural communities.

For a complete list of the knowledge, skills and abilities, please view the Transit Finance Manager class specification.

Special Requirements

The employee will occasionally be expected to attend meetings and provide presentations outside the normal work schedule, including evenings and weekends.

Physical Requirements:
Work is primarily sedentary in nature, working with telephone and computer on a regular basis.

Ability to meet the travel needs of the position.

This position is primarily in-office.

Benefits

The City of Madison offers excellent pay and benefits for employees. City Ordinances, handbooks, and labor contracts provide specifics; the description here is not to be considered a binding statement but offers an informal summary.

Compensation

The City of Madison strives to pay competitive wages. View the current salary schedules for pay for all classifications. Employees receive increases based on tenure with the City. 

Benefits

The City offers a competitive benefits package, including a generous leave package, a variety of insurance options, and non-traditional benefits such as optional pet insurance, a bus pass for all employees, and the possibility of flexible work schedules. A brief summary of benefits is listed below. Please visit our website for more information.

Leave

Vacation is earned upon starting employment and can be used after completion of probation. The general vacation schedule is below.

After 1 year     5 work days of vacation
After 2 years  10 days
After 7 years  15 days
After 12 years 20 days
After 19 years 25 days
After 27 years 27 days

Employees earn 5 personal days in addition to vacation.

Employees receive eight official paid holidays (New Year's Day, Martin Luther King, Jr. Holiday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, Christmas Day), as well as 1 paid leave day (the Friday after Thanksgiving).

Employees also earn 13 sick days annually that may accrue to a total of 150 days.

Retirement

The City of Madison participates in the Wisconsin Retirement System through the State of Wisconsin Department of Employee Trust Funds.

Insurance

The City of Madison offers a variety of optional insurance programs including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Pet Insurance
• Life Insurance
• Income Continuation Insurance (for short and long-term disability)
• Long Term Care Insurance

Other Benefits

The City offers numerous other benefits and programs for employees, including:

•457(b) deferred compensation plans
•Employee Assistance Program
•Bus Pass on Madison Metro
•Flexible Work Schedules
•Employer-paid Training